WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board of Directors (“Board” or “Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or “Corporation”) to adopt Policies (“BP” or “Policies”) not in conflict with the Restated Articles of Incorporation (“Articles”) or the Corporate Bylaws (“Bylaws”).
WHEREAS to minimize inconsistencies, misunderstandings and misinterpretations inherent in verbal instructions, rules and regulations, the Board of Directors has established Board Policies in written form. Such Policies shall be titled, numbered and indexed for easy reference and use.
WHEREAS the Restated Articles of Incorporation and the Corporate Bylaws shall take precedence over Board Policies and that the following Board Policy on Golf shall provide instruction, direction and guidelines regarding such and shall remain in effect until such time it is amended or removed by the Board.
NOW, THEREFORE BE IT RESOLVED the Corporation shall adhere to the following policies regarding golf in addition to the Code of Conduct and RCSC Rules & Regulations in Board Policy Resolution No. 10 which includes golf and other applicable rules and regulations:
Enforcement of Rules & Regulations and Code of Conduct:
In an effort to enforce the Rules & Regulations and Code of Conduct and provide a conducive and consistent flow on RCSC golf courses, a volunteer group of Golf Rangers has been formed, under the overall direction of the RCSC Pro Shop Manager. The Board of Directors authorizes individuals functioning under the volunteer RCSC Golf Ranger Program to assess fines, report incidents, and suggest lengths of suspensions, when applicable. The RCSC Pro Shop Manager shall advise the Director of Golf as to the status, process and progress of the program. Volunteer Golf Rangers must have completed the training program prior to being assigned shifts on any RCSC golf courses.
Each golf courseshall have a volunteer Golf Ranger Program Captain appointment by the Green Committee. The Golf Ranger Program Captain shall schedule the volunteer Golf Rangers and shall provide guidance in ensuring they meet their responsibilities of enforcing any and all rules and regulations, as well as providing for a conducive and consistent flow on RCSC golf courses, under the overall direction of the RCSC Pro Shop Manager. A volunteer Golf Ranger is given the authority to remove any golfer from any RCSC golf course, without recourse or refund, for refusing to adhere to any and all rules and regulations. Actions required may include contacting the Maricopa County Sherriff’s Office to have the offender removed from RCSC property.
Fines & Suspensions
Tickets issued by Volunteer Golf Rangers for violations will be in accordance with Golf Rules and Regulations and Code of Conduct. Offenses are divided into two categories depending upon severity. A golfer may protest a fine to that golf courses’ Green Committee, however, once fined, the golfer must pay the fine before they will be allowed to play golf on any RCSC golf courses regardless of the status of a dispute. If a golfer wishes to protest the decision of the Green Committee, they may make an appeal to the Golf Advisory Committee, whose decision shall be final. Golfers who are automatically suspended shall not have recourse for their automatic suspension. Golfers who are scheduled for a suspension hearing shall not be allowed to play golf on RCSC golf courses until the hearing has been completed and any and all suspension time has been completed. Suspension hearings shall be conducted by the Golf Advisory Committee.
If a golfer refuses to reveal his/her identity to a volunteer Golf Ranger, the Golf Ranger shall attempt to obtain his/her identity from the group. If the group refuses to reveal his/her identity, the Golf Ranger shall record the golf group’s location and time and shall obtain from the tee sheet their identity, fining and automatically suspending all players in the group. Automatic suspension for refusing to reveal an offender’s identity is thirty (30) days.
Category I Offenses:
a. Motorized carts driving too close to greens, between bunkers and the putting surface and/or ignoring cart path only rules
b. Driving in, pulling a cart in, or hitting from areas not for play, including but not limited to areas under repair, beautification areas, any designated or marked areas and wet or soft areas
c. Underage cart drivers or golfers (all cart drivers must be 16 years of age)
d. Non-golfers on course during hours of play or pets on golf course at any time – violators may also be prosecuted for trespassing – organized events may allow spectators at the discretion of the Director of Golf
e. Violations of any general, carts or dress golf rules and regulations
Category I Fines & Suspensions:
(1) First offense: $15 fine per infraction/per person
(2) Second offense: $25 fine per infraction /per person
(3) Third offense: $50 fine per infraction per person and
Golf Advisory Committee suspension hearing
Category II Offenses:
a. Playing without checking in at pro shop
b. Practicing on course
c. Jeopardizing or interfering with the rights and privileges of others or compromising anyone’s safety
d. Causing damage to RCSC property
e. Abusive language or aggressive action towards golf employees or other golfers
f. Misuse and illegal transfers of golf receipts which are considered a thievery of services
g. Any aggressive or abnormal behavior not conducive to normal golf activities
h. Double dippers – multiple tee time violations
i. Playing without paying
Category II Fines & Suspensions:
(4) First offense: $50 fine per infraction/per person
(5) Second offense: $75 fine per infraction /per person
(6) Third offense: $100 fine per infraction per person and
Golf Advisory Committee suspension hearing
Continued violations of these or other rules shall result in suspension of playing privileges lasting from two (2) weeks to permanent suspension. No suspension will be made without a hearing by the Golf Advisory Committee. If privileges are suspended or revoked there will be no refund or rebate given for annual golf passes/permits or any other golf fees.
RCSC Green Committees are a subsidiary committee under the Golf Advisory Committee. Each golf course shall have one Green Committee composed of up to three (3) male golfers and three (3) female golfers. Green Committee members must be RCSC Members in good standing. They do not have to be members of the Sun City Men’s Golf Association (SCMGA) or the Sun City Women’s Golf Association (SCWGA). Notice of vacancies and sign-up sheets to serve on a Green Committee will be posted at the pro shops sixty (60) days before election date. Each Green Committee will have a maximum of six members. The term of each member will be a maximum of two (2) three-year terms. If there are more than three male or three female candidates for a Green Committee then an election must be held and conducted by the SCMGA or the SCWGA respectively. Ballots will be collected at the pro shop.
Each Green Committee may select two members, one male golfer and one female golfer, to represent the golf course on the Golf Advisory Committee, a standing committee to the RCSC Board of Directors. The selected representatives of each Green Committee will attend Golf Advisory Committee meetings and will have a vote on matters presented to the Golf Advisory Committee.
The Green Committees will meet once a month at their courses on a date convenient for its members and the course superintendent. Green Committee members will listen to golfers’ complaints and concerns in order to provide input for improving all aspects of the golf program. Requests for changes and improvements to the golf courses will be presented to the Golf Advisory Committee. The Director of Golf will investigate the feasibility of course changes and improvements. Discussion of the proposals will then be submitted to the Board of Directors for approval.
In addition to each selected Green Committee member having a vote on the Golf Advisory Committee, the Presidents of the SCMGA, SCWGA and the Sun City Women’s Nine Hole Association will also have a vote.
Independent Golf Teaching Professionals in Sun City
a. There will be a maximum of four independent golf teaching professionals on the RCSC courses. The Director of Golf will determine the qualifications of these professionals.
b. Each teaching professional will be an independent contractor and will make his/her own appointments and handle his/her own money.
c. Playing lessons will be scheduled with the starter at the course to be played.
d. Independent teaching professionals will conduct, as a group, free golf clinics twice a year to promote golf in Sun City AZ. These will be held each Saturday for one month in the spring and in the fall.
e. Teaching professionals will submit current proof of professional liability insurance to the Director of Golf on an annual basis. Each teaching professional will instruct their insurance company to furnish a copy of the notice of cancellation to the Director of Golf.
Tee Sheet Management
The default tee sheet for 18 hole regulation courses (Ladies Day and Men’s Day excluded) will be double-tee, also referred to as crossover. The Director of Golf shall have the discretion to implement a straight sheet (Ladies Day and Men’s Day excluded), following a defined schedule. Tee sheets set up to accommodate shotgun starts will not count for the purpose of defining the straight sheet percentage. The Director of Golf shall, at his/her discretion, remove straight sheet starts, if so doing is to the benefit of RCSC and its cardholders.
Golf Tournament & Events
Only approved tournaments will be allowed at RCSC golf facilities. The following general criteria for approval are established:
In order to be approved, tournament requests must meet at least one of the following criteria:
a. Sponsorship by an RCSC Chartered Club
b. Sponsorship by an organization wherein the majority of membership is constituted by RCSC Cardholders
c. Tournaments sponsored by non-resident groups may be approved providing adequate play is available for residents. Non-RCSC Cardholder tournaments must be approved by the Director of Golf. All applicable tournament requests will be coordinated by the Pro Shop Manager or Director of Golf and submitted to the Director of Golf. Any group which disagrees with the decision of the Director of Golf may elevate the request to the Golf Advisory Committee for further consideration.
Any RCSC club or organization collecting dues or fees that are passed through to an outside organization (national, state, or local) shall advise the individual member or participant of this in writing.
Tournaments that are exempt from the booking fee are:
a. SCMGA Annual Events – held January through December (22 events)
b. SCWGA Annual Events – held January through December (25 events)
c. Team play – November through March
d. SCWGA – Shotgun Membership meetings
e. SCWGA – Better Ball Tournament – First Saturday in December, March 9:00am Shotgun
f. Quail Run 9-Hole Invitational
g. Quail Run Women’s Octogenarian – 8:30am Shotgun
h. Annual Sun Cities Classic (Sun City vs. Sun City West)
i. Sun City AZ Mixers
Other Golf Outings/Events
Only approved golf outings/events will be allowed at RCSC facilities. The following general criteria for approval are established:
a. The request must be submitted at least fifteen (15) days prior to the date requested.
b. The request must be accompanied by a list of participants and their RCSC Cardholder number, guest names and/or outside (public) player name.
c. Events must pay the current per golfer booking fee to block tee times unless a group is asked by the Director of Golf to combine with another pre-booked group. This fee can be added to the price of the current green fee and paid at the time the green fee is paid. All tournaments/outings, including SCMGA/SCWGA, will pay the current per person sweeps fee to be used for golf certificates unless waived by the Director of Golf.
d. The minimum number of players participating in a pre-booked outing/event must be sixteen (16). Requests for groups containing fewer than sixteen (16) players will be rejected.
e. No requests will be accepted for Tuesday (Ladies’ Day) or Wednesday (Men’s Day) or that interfere with other scheduled events.
General Golf Tournament & Event Criteria
a. The minimum number of players required to block tee times is sixteen (16). Tournaments, outings or events having less than that minimum will not be considered.
b. Shotgun starts must have a sufficient number of players to have two groups per hole on par fours and par fives, and one group on each par three. If a group does not have a sufficient number of players to fulfill the requirements listed above, the group will be considered a reverse shotgun. The Director of Golf, at his/her discretion, may waive this requirement, if so doing is to the benefit of RCSC and its cardholders. The SCMGA Annual Championship is allowed a reverse shotgun start regardless of number players. The maximum number of players for a shotgun start is 180. A request for a reverse shotgun must be made to the Director of Golf. All preferred tee times (either shotgun or blocked) will incur a booking fee per participant unless a group is asked by the Director of Golf to combine with another pre-booked group. This is in addition to any other fees charged for the tournament. Fees collected will be entered into golf revenue.
c. Starting times and formatting of tee times for approved group bookings will be controlled by the Pro Shop Manager or Director of Golf
d. Approved tournaments must provide a list of names/pairings for the tournament to the appropriate pro shop six (6) days prior to the event. Failure to provide this listing may cause cancellation of the tournament/event.
e. No golf tournament may be scheduled on Tuesdays (Ladies’ Day) or Wednesdays (Men’s Day), without the consent of the SCWGA or SCMGA clubs respectfully. Golf tournaments on other days will be scheduled to provide at least one regulation golf course open to regular play both north and south of Grand Avenue.
f. All morning shotguns will start no later than one-half hour after the day’s first tee time unless otherwise approved by the Director of Golf. A reverse shotgun starting time will be no later than one hour after the day’s first tee time unless otherwise approved by the Director of Golf. All afternoon shotguns will start no earlier than 12:00pm unless otherwise approved by the Director of Golf.
g. Shotgun events will be scheduled for 4 ½ hours (4-somes) and 5 hours (5-somes).
h. No shotguns may be scheduled for November 15 through March 1 unless otherwise approved by the Director of Golf. The following events are exempt from this provision: Sun City AZ Mixers, SCWGA semi-annual membership meeting tournaments, Guys & Dolls, Member-Guest, SCMGA and SCWGA.
i. SCMGA/SCWGA shall provide the Pro Shop Manager or Director of Golf a written schedule of events (other than Tuesday/Wednesday events) no later than September 30 for the following year. This schedule shall include the date, format and course requested for the event.
BE IT FURTHER RESOLVED that a copy of this resolution shall be posted on the RCSC website for members and shall be made available to members upon request at no cost.
Adopted and signed this 31st day of May, 2018 at a duly called Board meeting by a majority (5) of the Recreation Centers of Sun City, Inc. Board of Directors.