RCSC Board Policy Resolution No. 8

Privilege Cardholders (PDF)

WHEREAS Article V, Section 6.3 of the Corporate Bylaws empowers the Board of Directors (“Board” or “Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or “Corporation”) to adopt Policies (“BP” or “Policies”)  not in conflict with the Restated Articles of Incorporation (“Articles”) or the Corporate Bylaws (“Bylaws”).

WHEREAS to minimize inconsistencies, misunderstandings and misinterpretations inherent in verbal instructions, rules and regulations, the Board of Directors has established Board Policies in written form.  Such Policies shall be titled, numbered and indexed for easy reference and use.

WHEREAS the Restated Articles of Incorporation and the Corporate Bylaws shall take precedence over Board Policies and that the following Board Policy on Privilege Cardholders shall provide instruction, direction and guidelines regarding such and shall remain in effect until such time it is amended or removed by the Board.

NOW, THEREFORE BE IT RESOLVED the Corporation shall adhere to the following policy regarding Privilege Cardholders:

Unqualified Owners and/or Non-Owners may be entitled to purchase a Privilege Card for a fee, as determined by the Board. Privilege Cardholders in good standing may join and participate in Chartered Clubs, receive discounted rates for golf and bowling, attend free RCSC events and entertainment, and use all available RCSC Facilities subject to the Corporate Documents. A Privilege Card does not entitle Privilege Cardholders the right to vote, to speak at Membership or Board meetings or to serve on the Board or Committees.

A.  The documents required to obtain a Privilege Card by individuals who reside in a Property are as follows:

1. 1. Government issued identification with picture and birth date is required for each individual requesting a Privilege Card. No Privilege Card will be issued if the government issued identification shows an address other than the Property address within seventy-five (75) miles of Sun City, Arizona.
   2. A Non-Owner must present to the Cardholder Services Office a lease or completed Affidavit for Non-Owner Occupants Form signed by the Property Owner verifying that the Non-Owner is an occupant of the Property. Only those names listed on the lease or Affidavit for Non-Owner Occupants Form may be eligible for a Privilege Card. Owners who misrepresent someone as an occupant of a Property shall be subject to suspension, as determined by the Board, of all Member and Privilege Cardholder Privileges by all Owners and occupants of all Properties owned by Owner who made the misrepresentation.
   3. If a lease is presented to the Cardholder Services Office, the duration of the lease must be included in the document as the Privilege Card may only be valid from the beginning date of the lease until the expiration date (maximum one year) of the lease.
   4. If a lease should terminate prior to the year term allowed on an annual Privilege Card and a subsequent lease is obtained which has a successive time frame (whether or not Non-Owner is occupying the same Property), the Non-Owner shall be eligible to receive a new expiration date on his/her annual Privilege Card at no additional cost provided all documentation requirements are met and the term does not exceed the maximum of one year from the date of purchase of the Privilege Card.

B. An Owner whose assessments, fees and any and all other charges against the Property are not current shall render a Privilege Card issued on that Property as suspended until such time the Owner’s account is rectified and current. No refund shall be issued for a suspended Privilege Card.

C. Provided all assessments, fees and any and all other charges against the Property are current on which the Privilege Card was issued and the Privilege Card was not issued for less than one year and has been returned to the Cardholder Services Office a pro-rata refund may be available as follows:

1. 1. UPON THE ACQUISITION OF A PROPERTY provided the Privilege Cardholder has met the related Facilities Agreement obligations on the Property acquired and an application for a refund was filed within three (3) years from the date of acquisition. Documents showing the acquisition of the Property and that Member eligibility requirements have been met must be presented at the time the application for a refund is submitted. Refunds will be prorated from the date of acquisition to the expiration date of the card. If the assessments, fees and any and all other charges have not been paid on the Property acquired, the prorated refund amount will be applied towards those unpaid assessments, fees and other charges.
   2. UPON UNDERAGE OWNER BECOMING ELIGIBLE FOR MEMBERSHIP provided that the Owner presents documentation within three (3) years from the effective date showing their eligibility at the time the application for refund is submitted. Refunds will be prorated from the date of eligibility to the expiration date of the card. If the assessments, fees and any and all other charges have not been paid on the Property, the prorated refund amount will be applied towards those unpaid assessments, fees and charges.
   3. IN THE EVENT OF DEATH an application for refund must be filed within three (3) years from the date of death. A death certificate must be presented at the time the application for a refund is submitted. Refunds will be prorated from the date of death to the expiration date of the card.

Excluding the aforementioned, no other refunds will be issued for any reason for annual Privilege Cards. Privilege Cards issued for 30-day, 60-day or 90-day are not eligible for refund under any circumstances.

BE IT FURTHER RESOLVED that a copy of this resolution shall be posted on the RCSC website for members and shall be made available to members upon request at no cost.

Adopted and signed this 14th day of December, 2023 at a duly called Board meeting by a majority (5) of the Recreation Centers of Sun City, Inc. Board of Directors.

AFFIDAVIT FOR NON-OWNER OCCUPANTS

I, _________________________________________, being a Deeded Owner of the Sun City property

Printed Name of Owner

located at _____________________________________________________, Sun City AZ __________,

Street Address                                                                                                                                                                Zip Code

do solemnly swear that only the following person(s) occupy this address:

_____________________________________    ____________________________________

Last Name (Printed)                                                                        First Name (Printed)

____________________________________                ____________________________________

Last Name (Printed)                                                                        First Name (Printed)

_____________________________________    ____________________________________

Last Name (Printed)                                                                         First Name (Printed)

_____________________________________    ____________________________________

Last Name (Printed)                                                                        First Name (Printed)

If a lease agreement is not connected with this affidavit which defines the length of occupancy under separate cover, I represent to RCSC that the above occupant(s) of my Sun City property will occupy this address as their primary Arizona residence until __________________________________. (Enter date in blank area, if applicable, or leave blank for indefinite period of time.)  I understand it is my responsibility to notify RCSC Cardholder Services Offices immediately should occupancy status change.

I understand that any misrepresentation of the facts regarding the occupancy of a Sun City property (dwelling unit) shall be subject to temporary or permanent loss of all Cardholder privileges for the Owner(s) and any occupants of any residences owned by such Owner(s) including denial of use of any RCSC facilities, as determined by the Board of Directors.

I understand that it is my responsibility to inform all occupants of my Sun City property that they are also governed by the Articles of Incorporation, Corporate Bylaws, Board Policies and/or any and all other RCSC rules and regulations.

Owner’s Signature                                                                                                                      Date

ACKNOWLEDGMENT

State of                                                                                    

County of                                                                                

On________________________ before me personally appeared                                                                           known to me or satisfactorily proven to be the person whose name is subscribed to this instrument and acknowledged that he/she voluntarily executed the same.

Notary Public for                                                                     

My Commission Expires:                                                                                                                                                                      

Notary Public

      FORM BP:8