WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board of Directors (“Board” or “Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or “Corporation”) to adopt Policies (“BP” or “Policies”) not in conflict with the Restated Articles of Incorporation (“Articles”) or the Corporate Bylaws (“Bylaws”).
WHEREAS to minimize inconsistencies, misunderstandings and misinterpretations inherent in verbal instructions, rules and regulations, the Board of Directors has established Board Policies in written form. Such Policies shall be titled, numbered and indexed for easy reference and use.
WHEREAS the Restated Articles of Incorporation and the Corporate Bylaws shall take precedence over Board Policies and that the following Board Policy on Board Meetings and Member Exchanges shall provide instruction, direction and guidelines regarding such and shall remain in effect until such time it is amended or removed by the Board.
NOW, THEREFORE BE IT RESOLVED the Corporation shall adhere to the following board meetings and member exchanges policy:
There shall be a Member Exchange with agenda, which will generally be held the second Monday of the month at 9:00 a.m. in a social hall at the Lakeview Center, unless notified otherwise by postings in RCSC facilities and/or published in the RCSC Newsletter (SunViews) and/or on the RCSC website (www.sunaz.com), excluding the months of July and August when there will be no exchanges held. Prior to this meeting, whenever possible, there shall be posted in RCSC facilities or on the RCSC website (www.sunaz.com) one copy of each motion/resolution to be considered by the Board at the upcoming regular monthly Board meeting. This exchange provides Members the opportunity to directly make comments related to RCSC activities and facilities to the Board and Management. Members can also use this opportunity to make comments on pending motions/resolutions.
The agenda for the regular monthly meeting of the Board of Directors shall be posted at least seven (7) days prior to the meeting in RCSC facilities and/or on the RCSC website (www.sunaz.com) and is subject to amendment by action of the Board of Directors.
The regular monthly meetings of the Board of Directors shall be generally held on the last Thursday of the month at 9:00 a.m. at the Sundial auditorium, unless notified otherwise by postings in RCSC facilities or published in the RCSC Newsletter (SunViews) or on the RCSC website (www.sunaz.com), excluding the months of July and August when there will be no meetings held. These meetings are open to Members who may be allotted a specified time to make comments on Corporate matters.
As soon as practicable after a regular monthly Board meeting, the “Board Meeting Summary” which is a brief summary of the preceding Board meeting, shall be posted on the RCSC website (www.sunaz.com). Minutes of the regular monthly Board meetings are available on the RCSC website (www.sunaz.com) after they are approved by the Board. Copies of the documents shall be made available to members upon request at no cost.
A Parliamentarian may be present at each and every Board meeting at the discretion of the President.
In general, all substantive motions considered by the Board of Directors at a regular monthly Board meeting shall be identified on Form BP4.
BE IT FURTHER RESOLVED that a copy of this resolution shall be posted on the RCSC website for members and shall be made available to members upon request at no cost.
Adopted and signed this 26th day of March, 2015 at a duly called Board meeting by a majority (5) of the Recreation Centers of Sun City, Inc. Board of Directors.
